WebHow you place a Columbia University order depends on what you are buying, how much it costs, and when you need it. 9.10 The Project Manager will input the information into the appropriate University system (i.e. Visit theARC Vendor/Payee Request Web Form. (212) 851-7271[emailprotected], Columbia University in the City of New York, Sponsored Projects: Post-Award Financial Administration, Advisory Committee on Socially Responsible Investing, EVP of Finance and Information Technology. Competitive procurement requirements are dependent on the size of the purchase as well as the source of funds used to make the purchase. 11.40 The Vendor Qualification Committee will establish vendor utilization targets for new vendor utilization and MWL. There should not be any variability in the product or service offering from suppliers in an RFQ. OCP is committed to providing the university with the goods and services needed, whenever and wherever a need may arise. A technical evaluation, if possible should be performed for each proposal. Plans, specifications and other pertinent information shall be sent to all vendors on the bid list, at the same time. program emphasizes a technical and rigorous approach to the study of economic theory. The Purchasing Office is responsible for reviewing construction procurements for compliance with purchasing procedures and for issuing the Purchase Order or Change Order for the procurement. Purchasing. Filter Your Results Showing 1 to 25 of 30 entries (filtered from 99 total entries) Filter: Archived First Previous 1 2 Next The approved bid list will be signed by the senior Columbia University officer present. As competitive sourcing provides a basis for determining price reasonableness, when competitive sourcing does not occur, it is necessary for a sole/single source process to also include documentation for price reasonableness. 2.20 Each Task Order Agreement Vendor will be provided ongoing opportunities to bid on work consistent with their financial limit, availability and as established by their qualification profile. The following represents the competitive sourcing process employed by the University for those goods and services that are directly funded by a sponsored funding source. The bid lists will be evaluated, modified and approved. 4.74 Disclosure of bid information during the bidding process (original bid, rebid or leveling) will be reason for dismissal of any Columbia University employee, consultant or contractor. GF-2023-B-0010 | Drawings | Specifications | Attachments. Columbia University Medical Center provides Human Subject Clinical Trial participants Prepaid Visa Debit Cards as compensation. 1.24 Approved vendors will be available to perform work for dollar values that are based on their financial qualifications. Product Recall Notification. In other words, the award must be provided to the responsible firm whose proposal is most advantageous to the program. We are open from 8 a.m. to 8 p.m., Monday through Friday only. LDEO Purchasing Staff determines best source of supply using University -wide Purchasing Agreement, (UwPA), competitive bidding process or sole -source procurement in accordance with Columbia University Purchasing P olicy as described below: Policy for Competitive Bids o $1-$2,500: Minimum of one oral or written bid, quote, or proposal 1.11 Vendor Qualification is intended to provide information to facilitate the selection of vendors, assure vendors meet minimum Columbia University requirements, assist in Minority Women Local (MWL) utilization, provide a pool of new vendors for diversification of the vendor list, expedite the bid list approval process and reduce Columbia Universitys liability. RFI/Supplier Pre-Qualification an RFI (Request for Information) method is generally used during an RFP process to collect information about suppliers in determining a supplier's capabilities and if they are able to meet the requirements of the bid process. Once a proposal has been selected, the Purchasing Checklist and Bid Summary Form Sponsored, which provides for the price analysis, must be completed and submitted with the requisition as supporting documentation. The Sealed Bid Process is to be utilized in instances where a contract will be awarded based on the provision by the suppliers of the specified products or services. The following provide various options to the supplier selection process: The use of a UwPA will satisfy the Universitys as well as the Federal competitive bid requirements for all purchasing thresholds. Part 200 (Uniform Guidance), as well as any additional regulations or procedural formalities required by the contracting agency, as specified in the Notice of Award. Purchasing will also introduce new vendors for qualification and Vendor Qualification Committee review. For the purchase of goods and/or services whose aggregate dollar threshold does not exceed the $10,000 competitive sourcing threshold, multiple quotes are not required but the customer should seek to ensure that the price obtained for the good or service is considered to be fair and reasonable. Once the bids are leveled and bids are substantially equivalent, a final bid summary will be proposed. For construction, operations, and maintenance projects (see full list in sidebar), email [emailprotected]. if the above are currently qualified to work for Columbia University under any other vendor name by a Task Order, master agreement, lease or other contractual agreement. Contracts of $250,000 or more are required to employ a formal proposal process. It is important that when comparing prices to determine fair and reasonable pricing that the evaluation of the goods and services must be evaluated using the same criteria for each bidder. 4.31 The bid interval is to be strictly enforced. Procurement analyst is responsible for reviewing proposals, facilitating descope meetings, confirming award decisions, issuing the contract, negotiating the Look up our team in the Finance Organizational Charts. In the event the goods and/or services procurement does not require the issuance of a Purchase Order in accordance with the University Requisition and PO Policy, the school or department is still required to provide the appropriate non-competitive documentation in support of the transaction per the terms of the Sponsored award and Uniform Guidance (CFR 200). WebICAP at Columbia University, a global health leader situated within the Columbia University Mailman School of Public Health in New York City, seeks the services of a 1.13 Vendor Qualification is intended to establish: the value of work a vendor is capable of performing for the University, insurability, performance with Columbia University and that the vendor agrees to the terms and conditions of Columbia Universitys contractual agreements and obligations. You will then be able to log in to the catalog and search for your quote number for purchase. This senior officer is acknowledging their support of the exception request and through their signature is attesting that the request is appropriate and complies with the policy. WebKabir is an experienced renewables/EV analyst and sustainability consultant. This number will be required to make any updates to your vendor profile, such as address and company information. WebOur M.A. Information relating to the project being bid and without limitation, includes technical, financial, operational, legal, commercial, proprietary and any and all other information or data disclosed to or by the bidder in the bidding documents and must not be disclosed and must be kept confidential. 1.37 The Vendor Qualification Committee will set objectives for vendor selection. The requestor should consult the. The Director may elect to seek group approval of bid lists for work under the $100,000 limit at his or her supervisors discretion. Responsibilities. A performance bond on the part of the contractor for 100 percent of the contract price. 5.40 At the time of bid opening, the initial preparation of the bid summary shall be considered preliminary, until the bids can be verified or leveled. Primary Guidance to Which this Policy Responds, This policy responds to all applicable government procurement regulations as contained in the Federal Acquisition Register (FAR); Office of Management and Budgets uniform administrative requirements as codified under the Code of Federal Regulations (C.F.R.) 3.50 All bidders who are not listed as Qualified or Task Order Agreement Vendors must be reviewed and approved by the funding department AVP where applicable and the Facilities department AVP or higher regardless of the dollar value and group review requirements. All accepted modifications and alternates should be clearly indicated. When procuring construction-related activities and the cost exceeds $250,000 the required competitive sourcing process is the Sealed Bid Proposal process. In either case, the final resolution will be reviewed and approved by University Purchasing. To order Staples office supplies, McKesson medical/surgical supplies, or Fisher Scientific research supplies, please use the following links: Are you new to buying and paying at Columbia University? Ron Moraski WebThe Columbia Facilities and Operations-led CU Grow Vendor Development Program, designed to help minority-, women- and locally owned (MWL) vendors grow their businesses, graduated its sixth cohort during a ceremony at Faculty House on December 12 the first in person graduation since the beginning of the pandemic. 4.20 Bid Packages should contain the following information. ARC replaces all the Procurement legacy systems as well as the P-Card WORKS system for transaction sign-off and approval. This would also include the unit cost, extended cost, and other associated costs such as delivery costs. Position SummaryReporting to the Executive Director, Procurement Application Support, theSee this and similar jobs on LinkedIn. Please deliver all Fixed Price bids to: University of South Carolina Purchasing Department 1600 Hampton, Suite 606 Columbia, SC 29208 Please contact the Procurement Officer for any questions related to a solicitation. After proposals are received, evaluated, and negotiated the contract(s) can be awarded to the supplier(s) presenting the best combination of price, delivery, compliance to specifications, the capacity to perform, and quality of service. As part of the requirement for maintaining a maximally practicable competitive sourcing requirement, departments must provide ample justification whenever they seek an exemption from the competitive sourcing process where that process is normally required. 1.16 A qualification questionnaire must be completed and processed in advance of entering into a contract or purchase order. DSAs These are Departmental Select Agreements and are for goods and/or services that are competitively bid and negotiated on behalf of an individual or group of department(s) or school(s) with the intention of awarding a term contract. Need to modify your own information in our database? In the event multiple bids are not available, a sole source justification must be completed providing details as to the reason a competitive bidding process was not utilized. Process requests to update and modify vendor and payee profiles. 3.14 If a Task Order vendors contract stipulates unit pricing that is all inclusive (providing for, but not limited to labor and material within the unit cost) a Work Order may be issued to a Task Order Vendor for work greater than $5,000 and up to $20,000 for individual trades or general contractors, provided that any additional or miscellaneous costs not included in the unit pricing schedule, do not exceed $5,000. The determination to rebid may include a subset of the original bid list but should include a minimum of 3 vendors. The Qualified Vendor list will provide an opportunity to work with new vendors, obtain experience with vendors for consideration as a Task Order Agreement Vendor and as a source of bidders for all other work. WebICAP at Columbia University, a global health leader situated within the Columbia University Mailman School of Public Health in New York City, seeks the services of a Finance and Administration Director in Zimbabwe. These provisions, which also must be applied to subcontracts, are listed below. 3.11.3 Competitive Task Order proposals may be used for any work performed within the Task Order limits, $20,000 per individual trade and $50,000 for general contractors. Center on Global Energy Policy at Columbia University | SIPA Research to Power the Future of Energy The premier hub and policy lab for global energy thought leadership, led by the Center on Global Energy Policy at Columbia University School of International and Public Affairs. 4.61 In some situations it may be necessary to provide additional information to all prospective bidders during the bid interval prior to the opening of bids. 2.27 Project Managers and Directors are to develop the bidders list for each project based on these policy goals in a manner that is consistent with their understanding of the projects sensitivities and complexities and for which projects it would be appropriate to introduce new firms. Purchasing will review the requisition submission for complete and proper documentation and if the submission is complete Purchasing will approve the requisition for issuance of a PO. 2.28 Provisions for unanticipated, emergency procurement as defined in Section 6.00 of the purchasing guidelines will be made as they occur but such emergency procedures are not intended for convenience or to circumvent the purchasing policy. 5.10 A Bid Summary Form shall be used, after opening the bids, to list the vendors, their bids and any alternates. Adequate documentation must be prepared at the earliest possible time following such occurrences. WebUser account creation, deletion and management of privileges for ARC, the University's financial system. 2.42 Minority Women Local targets will be established based on the demographics of the firms and the work to be bid. It will also show the total base bid and appropriate alternatives. Failure to submit the properly authorized Sole/Single Source justification will result in the form being returned to the Requisitioner. (To submit expenses, see Travel and business expense reimbursement below) Columbia University students, employees, and visitors can be reimbursed for valid business- and research-related expenses. The "bid guarantee" shall consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder shall, upon acceptance of his bid, execute such contractual documents as may be required within the time specified. Skire), and prepare a requisition as is required. Buying and paying for goods and services involvesidentifying appropriate suppliers and purchasing methods thatmeet the operating needs of Columbia schools, programs, and projects, as well as processingUniversity payments for expenses and awards. The vendor is currently qualified and not suspended or terminated. For all other areas, visit Columbia's Purchasing Department to see a full list of contacts. It is the policy of Columbia University to obtain competitive proposals, bids or price quotations, as reasonably practical, on products and services used by the University. This policy promotes access for suppliers to competitive opportunities by requiring that either bids be obtained for goods and services or that appropriate justification is provided when a competitive process is not followed. Copies of the list will be returned to the Project Manager and Purchasing. The completed form must be signed and submitted to Purchasing along with any other required documentation without the completion of the Sole/Single Source Justification, the Purchasing Department will not process the requisition. then the lowest priced responsive and responsible supplier must be awarded the contract. Analysis of pricing information provided by the vendor. In addition, upholding confidentiality of bids/quotations/proposals ensures that no vendor is given an unfair advantage in submitting bids; and no vendor is negatively impacted by disclosure of information. If there is a product recall affecting any Deliverables, SUPPLIER shall promptly send a written notification of recall including instructions for If a review is required to qualify vendors on an emergency or expedited basis, the Vendor Qualification Committee review process can be handled by email or internal mail for those instances. The typical work week is Monday thru Friday 8:00 am- 5:00 pm. In developing an in-house estimate, an effort should be made to obtain information from the marketplace. The rationale for the award decision must be well documented. A University buyer making a purchase with funds from a Federal grant or cooperative agreement must comply with the sponsoring agencys regulations that implement OMB Circular A-110. 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